Microsoft Dynamics GP 18.4: What’s new and should you upgrade?

Time sure does fly - the latest version of Microsoft Dynamics GP was released in October 2021, yet many GP users are sitting on the fence about their upgrade. As experts in ERP, we get it. Upgrading your system can take a lot of time and consideration. But could it be the right move for your business?

We understand it can be tempting to stay with what you have, as long as there are no significant problems. However, take a step back and ask yourself the following questions:

• Are we making the most of our investment in GP?
• Could we optimise our resources to be more efficient?
• Will holding back on updates cause issues in the future?

If you’re currently using Microsoft Dynamics GP and wondering if the latest updates are worth your time, you’ve come to the right place. In this article, we cover what you can expect in terms of new features and functionality, as well the wider reasons to update your ERP system in general.

1. New features with the latest Microsoft Dynamics GP update

The 18.4 release focuses on enhancements requested most often by end-users. To give you an idea of what the latest update brings, below is a module breakdown of the new features added by Microsoft.

Financials module

• Users can now update account descriptions using a Mass Modify function.
• Users can select how they want to deposit customer payments for each receivables batch
• Sort options on Inquiry windows can now be saved as defaults

Distribution module

• For all-in-one view windows, the system will automatically save the user’s last column filter settings
• A new window allows users to modify project numbers and IDs, contract numbers and IDs, and cost categories
• A “go to” option has been added to SOP for Sales Documents or Sales Range inquiries

Systems/Workflow module

• A new option was added under Workflow Approval Count, enabling users to set how many approvals are needed for a specific workflow
• Users can now tick a box to automatically post Approved Workflows for batches in Payables, Receivables, and General Ledger
• A carbon copy function has been added to send additional users email notifications when a selected workflow is completed

But aside from the latest features introduced to Dynamics GP by Microsoft, why else should you consider updating your system?

2. Easier integrations with Independent Software Vendors (ISVs)

Often, leveraging a third-party product as well as your GP solution requires using the latest versions of both. Keeping up with the latest GP versions will allow for a more seamless connection to Independent Software Vendors (ISVs), also known as third-party products. Update your system to the latest version and gain peace of mind with smooth integrations.

3. Reduce costs with increased efficiency

It may seem like a hassle keeping up with the latest updates, especially when you’re flat out as a business, but staying up to date will ensure your Microsoft Dynamics GP system is running as efficiently as possible.

Also, with access to the latest features and functions, your team will have everything they need to complete their tasks without needing to create workarounds.

4. Support

Whilst Nolan Business Solutions will continue to support clients on all versions, Microsoft currently only supports Dynamics GP 2018 and GP 2018 R2 users, and even this will end on January 10, 2023. Without Microsoft’s help, you increase the risk of data security issues, potential bugs, and compatibility problems.

Microsoft Dynamics GP support from Nolan Business Solutions

Looking to update Microsoft Dynamics GP to the most recent version? Our expert team at Nolan Business Solutions are here to help. Whether you’re an existing customer or seeking a new software partner, we’d love to hear from you.

Using over 30 years of experience in ERP consultancy, development, support, and training, we can assist throughout the lifetime of your system and meet the needs of your business. Contact us today and get the absolute best from your software.